Happy Law Notary Public
Privacy Policy
Effective Date: July 27, 2026
Happy Law Notary Public (“Happy Law”, “we”, “our”, or “us”) is committed to protecting the privacy and confidentiality of the personal information entrusted to us.
This Privacy Policy explains how we collect, use, disclose, retain, and protect personal information obtained through this website and in the course of providing notarial services.
Our practices are intended to comply with the Personal Information Protection Act (British Columbia) and other applicable laws governing the protection of personal information.
Our Commitment
As a Notary Public in British Columbia, we recognize that clients entrust us with sensitive personal and financial information.
We are committed to collecting only the information reasonably necessary to provide our services, maintaining appropriate safeguards to protect that information, and using it only for legitimate professional purposes or as otherwise required or permitted by law.
Information We Collect
Depending on the services requested, we may collect information including:
- your name;
- residential and mailing addresses;
- telephone number;
- email address;
- government-issued identification;
- information relating to your legal matter;
- information contained in documents you ask us to prepare or notarize;
- payment information;
- information submitted through our website inquiry form; and
- any additional information you voluntarily provide that is relevant to your matter.
We request only the information reasonably necessary to provide our services or to comply with applicable legal requirements.
How We Use Personal Information
Personal information may be used to:
- respond to inquiries;
- determine whether we are able to assist you;
- schedule appointments;
- verify identity where required;
- prepare legal and notarial documents;
- complete real estate and other authorized transactions;
- communicate with you regarding your matter;
- maintain client records;
- comply with professional, legal, regulatory, and insurance requirements; and
- improve the operation and security of our website.
Website Inquiries
Information submitted through our website is used solely for the purpose of reviewing your inquiry and determining whether we are able to assist you.
Submitting an online inquiry does not create a client relationship and should not be considered legal advice.
Until we have confirmed that we are able to act for you, please avoid sending confidential documents or highly sensitive information unless requested.
Identity Verification
For certain transactions, we may be required by law or by professional standards to verify your identity.
This may include examining government-issued identification and maintaining records required by applicable legislation or professional obligations.
Disclosure of Personal Information
We do not sell, rent, or trade personal information.
Personal information may be disclosed only where:
- you have authorized the disclosure;
- the disclosure is necessary to provide requested services;
- the disclosure is required or authorized by law;
- the disclosure is required by court order or other lawful authority; or
- the disclosure is reasonably necessary to protect our legal rights or to comply with our professional obligations.
Anti-Money Laundering and Legal Compliance
Certain transactions may be subject to federal legislation relating to anti-money laundering, terrorist financing, or other legal reporting obligations.
Where applicable, we may be required by law to verify identity, maintain records, or disclose information to governmental authorities in accordance with applicable legislation.
Nothing in this Privacy Policy limits any obligation imposed by law.
Confidentiality
Protecting client confidentiality is a fundamental part of our professional responsibilities.
Information obtained while providing professional services is treated as confidential and will not be disclosed except:
- with your knowledge or consent;
- where necessary to provide the legal services you have requested;
- where disclosure is required or authorized by law;
- where required by a court or other lawful authority; or
- where disclosure is necessary to comply with our professional or statutory obligations.
Certain legal matters, including some financial transactions, may require identity verification, record keeping, or reporting under applicable federal or provincial legislation. Where such obligations apply, we will comply with the law while continuing to protect the confidentiality of your information to the fullest extent permitted.
Website Cookies
Our website may use cookies or similar technologies to improve functionality, security, and the user experience.
These technologies may collect information such as:
- browser type;
- operating system;
- pages visited;
- approximate geographic location;
- referral source; and
- general website usage information.
This information is used in aggregate form to improve the website and is not ordinarily used to identify individual visitors.
Third-Party Services
Our website may use third-party providers to assist with website hosting, appointment inquiries, security, analytics, or related technical services.
These providers may process personal information on our behalf in accordance with contractual obligations and applicable privacy laws.
Retention of Personal Information
Client files and personal information are retained in accordance with applicable legislation, the Rules of the Society of Notaries Public of British Columbia, and our professional obligations.
When records are no longer required to be retained, they will be securely destroyed or otherwise disposed of in a manner intended to protect the confidentiality of personal information.
Safeguarding Personal Information
We use reasonable administrative, physical, and technological safeguards designed to protect personal information against unauthorized access, use, disclosure, alteration, or destruction.
While no system can guarantee absolute security, we take reasonable steps to protect the information entrusted to us.
Accuracy of Personal Information
We make reasonable efforts to ensure that the personal information we use in providing our services is accurate, complete, and up to date.
To help us maintain accurate records, we encourage you to notify us promptly if your contact information or other relevant personal information changes.
Access and Correction
Subject to applicable law, you may request access to personal information that we hold about you and request correction of inaccurate or incomplete information.
Requests should be made using the contact information below.
Links to Other Websites
Our website may contain links to third-party websites for your convenience.
We are not responsible for the privacy practices or content of external websites.
Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or applicable laws.
The current version will always be posted on this website together with its effective date.
Privacy Officer
Happy Law Notary Public has designated a Privacy Officer who is responsible for overseeing compliance with this Privacy Policy and applicable privacy legislation.
If you have questions about this Privacy Policy, wish to request access to your personal information, seek correction of your personal information, or wish to make a privacy-related complaint, please contact:
Privacy Officer
Paul Williams Notary Corporation
Suite 900 – 564 Beatty Street
Vancouver, BC V6B 2L3
Telephone: 604-245-2244
We will respond to privacy-related inquiries within the time required by applicable privacy legislation. All inquiries should be made in writing.